Logistics are often handled at the end of the project, whereas they directly influence budget, deadlines and execution quality. Here are the most common mistakes and simple actions to avoid them.
1. Underestimating access constraints
Hall access, unloading slots and handling rules can block the entire schedule.
To do
- Confirm access times in writing
- Check entry dimensions and lift constraints
- Assign a point person on delivery day
2. Neglecting the cabling plan
A poor electrical plan causes delays, quick fixes and failure risks during the show.
To do
- Map electrical needs station by station
- Provide backup extension cords and adapters
- Test all equipment before opening
3. Forgetting the backup stock
Small shortages, big effects: missing consumables, lost hardware, damaged displays.
Minimum kit
- Basic tools
- Fastening hardware
- Cleaning consumables
- Spare technical parts
4. Not anticipating dismantling
Poorly organised dismantling leads to labour overruns, equipment damage and penalties.
To do
- Prepare the repacking plan before the show opens
- Label return shipments
- Book transport slots in advance
Conclusion
Controlled logistics aren't visible to the visitor, but they're decisive for overall profitability. Anticipating these points reduces emergencies, protects the budget and secures the brand image on site.